Soldiers details are entered into the WISMIS by their unit when they have been, or are expected to be, absent from work for more than seven days through wounding, injury of sickness.
Every unit in the Army has a WISMIS co-ordinator who uploads the details of soldiers on to the system and updates their records.
Every visit, health check and all changes in a wounded, injured or sick soldier’s condition is recorded on WISMIS.
WISMIS is not a medical record and does not contain details of medication, treatment or medical in confidence information. It is designed as a logging system to track each soldier’s progress and account for the wellbeing, location and status of every wounded, injured and sick soldier.
Once a soldier is entered into the WISMIS their records must be updated every 14 days following a visit from their Recovery Officer (which could be the Unit Welfare Officer, the Casualty Visiting Officer or a Personnel Recovery Officer depending on the nature of the injury).
WISMIS is accessed via the Defence Intranet.
Units who do not update the records will be automatically contacted to ensure the soldier’s wellbeing is being looked after.
Each case is then reviewed every 28 days, the findings of which are updated on WISMIS.
Soldiers remain listed on the WISMIS until their case is closed and they have returned to duty or transitioned into civilian life.